As you know, I am an ardent supporter of snail mail for a number of reasons, not the least being that it gets through to recipients and it projects an excellent image of you. That is, of course, only if you know how to set out a letter in the right way so it does the right job for you… gets the information across and looks good.
And maybe schools don’t teach letter writing skills nowadays which is why I see such abominable creations passing across my desk.
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I’ve had the salutation “Dear Mr M W Marsh” for starters and no signature for finishers and all sorts of mistakes in between!
And yet writing a good letter is not difficult if you just observe a few simple rules. Wikihow spells it out fairly simply:
- Write your address and today’s date at the top of the page…
- Write the name and address of the recipient…
- Write the salutation …
- Write the letter…
- Use a complimentary close…
- Sign with your normal signature for business or with first name for personal letters.
- Check the spelling!
Just a few comments although they are a matter of my personal preference.
- I like to put the date and my address at the top right hand corner, simply coz it looks better.
- I use either Mr/Mrs/Ms/Miss and their surname if business or first name if personal.
- I prefer to have the close (“yours sincerely” generally) and my signature, with name underneath on the right hand side, simply again because I reckon it looks better.
It really is a matter of choice to a large extent but when you print your letter or finish handwriting it (for personal notes), have a look at and ask yourself, “Does it look good?” If the answer is yes, you’re writing your letter right!
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